Simple tips and techniques in planning your business for the year

 

Year 2015 is only a few days left and its over. Whether you still have backlogs courtesy of inefficiencies or inadequate resources in that year, you may consider them for the next year – the year 2016. Actually planning for 2016 should have been already done and accomplished earlier than this time. But if you still can’t finalize your business plan for the year of the Ox, then the following list of simple tips might be of significant to you and important to be considered.

Review your history. Before you plan for the future it is important to look back first of what happened in your past. If your goals last year did not realized and materialized, then find out why it did not realized. In other words, by reviewing your history and experiences, you must learn from your mistakes to avoid committing a mistake for the second time. When you incurred operating losses because of a mistake in setting the right selling prices, then learned from it and don’t do the same mistake twice. On the other hand, if your targets in the previous year have been achieved in 2008, then you may find ways on how these successes can be maintained or can be improve for the next year.

Analyze trends. Analyzing trends is a useful strategy in making your business plan effective. Trend analysis refers to the concept of collecting information and attempting to spot a pattern, or trend, in the information. For planning purposes, trends try to predict the future by following a pattern. Actually, trend analysis uses your historical data. For example, by plotting and understanding your sales and or your gross profit ratio over years, you may spot a pattern that will help you predict the outcome in the succeeding year. More specifically, a series of gross sales over the prior years which increase ten percent every year is probable that it will also increase by near ten percent in the next year. This technique is effective, but there are still other factors that we should consider like global economics, fortuitous events or political crisis.

Account your obligations and resources. An attainable goal is one that is based on your capacity and capability. Before you enter into another business battle, you should first determine all the resources that you can utilize to achieve your targets. This is to make sure that you will not be keeping idle assets or resources in your office or in your warehouse. If you want to increase your revenue, then lease out your idle building, office space, or machineries and equipment. Furthermore, you may also encourage and utilize the hidden potentials and skills of your personnel. If your have already determine your hidden assets, you must not also forget to determine your obligations or liabilities. To attain success, you should not only determine your strengths but also your weaknesses. Your company’s obligations must be considered in planning for the next year. These obligations are limitations that we should fully understand to avoid negative net worth, deficits and even bankruptcy.

Mind your targets, goals or objectives. After doing the previous tips, you may now set your goals. A good objective is one that is specific, measurable, achievable, relevant and trackable (S.M.A.R.T). Your objective must be precise; can be achieved by procedures based on time and amounts; must be reasonable and attainable; must be meaningful and significant; and must be recordable for monitoring progress.

Allocate and assign your time and resources. Do not rush! You have 12 months and 365 days for the year 2015. Your goals and procedures should be divided according to time (daily, weekly, monthly, quarterly, etc.). Likewise, you should also wisely divide your business tasks according to the number and capability of your personnel. Remember, one great man said, “divide and conquer”.

Create your procedures. Now that you have set your goals and objectives, the question is – how can you achieve them? An objective must be paired with a procedure. A procedure is a specified series of actions, tasks, steps, decisions, calculations, processes and or operations which have to be executed in the same manner in order to obtain a specific objective. When you wish to achieve a high profit, you must create an effective procedure to reach that goal. An effective procedure should also be specific, measurable, attainable, relevant and trackable like your goal.

Set your standards. Setting standards is one way to monitor the effectiveness and efficiency of your business plan. Standards are the “what should be” outcome or results of your business in the future. These can be set of amounts like standard amounts of sales, cost, or expenses for a month. These can also be set of times or periods like the number of days a receivable is collected; or a merchandise inventory is stored in a warehouse or sold to customers. By setting and comparing standards to actual results, we can be able to understand how our business is going, through analysis of variances. Variances can be favorable or unfavorable. A higher actual revenue against standard revenue is favorable while a higher actual cost or expense over actual is unfavorable.

Make contingency or emergency plans. Do not forget to make a contingency or an emergency plan. This should cure, restore or even become the alternative when your business plan unexpectedly goes the other way.

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